Fundings > General

To set up a new funding or to edit an existing one, complete the fields in the individual sections and click on Save.

Master data

Form of funding

The form of funding distinguishes between project funding and programme funding.

Project

Enter the project for which a funding is to be created.

NOTE: The field is only available for project fundings.

Programme

Enter the programme for which a funding is to be created.

NOTE: The field is only available for programme fundings.

Funding

Give the funding a unique name. The name of the funding is shown in WINPACCS Cloud, WINPACCS Accounting and WINPACCS Cashbook wherever a funding can be selected.

Contract status

A funding contract passes through different statuses. Depending on the contract status, you must enter certain information in the master data. The contract status determines whether costs can be assigned to the funding in WINPACCS Accounting, WINPACCS Cashbook and in Project controlling, and which functions are available.

You can change the contract status to a higher status and skip statuses. But it is not possible to switch to a lower status. However, you can undo changes, as long as they have not yet been released.

In planning

The funding is in the planning stages and there is not yet a contract with a donor.

At this stage, you cannot release the funding or assign it to any journals. Therefore, it is not yet possible to assign costs to the planned funding or to create a budget for it.

Applied for

The funding of the project has been applied for at the donor. You can release the funding and assign it to journals. Once the funding is assigned to one or more journals, you can assign postings to it and create budgets for it.

Approved

The funding was approved by the donor. You can no longer change the funding period; it can only be extended.

Finalised

The funding is finalised. The total amount was disbursed and spent. You cannot assign any new journals to the funding.

Finally calculated

The contract has ended. The settlements with the donor have been fully verified. No more postings or repostings are performed. No new vouchers can be assigned to the funding.

Programme funding

Indicate to which programme funding the project funding is assigned.

NOTE: The field is only available for project fundings if the project is assigned to a programme.

Type of funding

Specify what type of funding it is. If the funding consists of own funds, select a type from this list and, select your own organisation in the next field (Donor). Donors are created in the Donor management functional area.

Proportional funding	The donor contributes a fixed percentage of the project costs (e.g. 80%).
Full funding	The donor finances the entire costs of the project.
Fixed-amount funding	The donor pays a fixed amount.
Deficit funding	The donor pays the shortfall between a proportional funding and own funds to cover a project’s costs.
Miscellaneous	Select this type if the other types do not apply.

Funds from

Indicate here whether the funding is received from a partner or a donor.

NOTE: The available entries may differ depending on the project category. In a programme only the entry donor can be selected.

Donor

Select the donor of the funding. Donors are created in the Donor management functional area.

NOTE: The field is only available if Donor has been selected as Funds from. If the funding is assigned to a programme funding, this specifies the donor and the field cannot be edited in the project funding.

Title of donor

If the donor has various titles, select the appropriate title for this funding here.

NOTE: The field is only available if Donor has been selected as Funds from and the selected donor is categorised in titles.

Partner

Select the Partner of the funding. Partner are created in the Partner management functional area.

NOTE: The field is only available if Partner has been selected as Funds from.

Date of approval

Enter the date on which the contract was signed by the donor. The duration is independent of this and is entered further below.

Internal contract number

Enter the number of the funding contract assigned by your own organisation.

External contract number

Enter the number of the funding contract assigned by the donor.

Grand total

Enter the grand total approved by the donor and specify the currency. The amount is for information only and is not used for calculations in Project controlling.

NOTE: If the project funding is assigned to a programme financing, this specifies the currency and only the partial amount attributable to the project can be entered in the project funding.

Funding period

Select whether the funding applies to the entire project or programme period or specify a shorter period. The period must be within the project or programme period. If the project funding is assigned to a programme funding, the period must also be within the period of the programme funding.

Once the contract status has been set to Approved you can no longer change the period of the funding; you can only extend it within the project or programme period. To specify an even longer period, you must first extend th the project or programme duration.

Comment on master data

Use this field for additional information on this funding.

Comment funding

Use this field for additional information on donor requirements.

Comment on reporting

Use this field for instructions about reporting, such as reporting currency or rate requirements.

Postable when the project is posted to as an external project

This setting determines whether other projects are allowed to assign vouchers to this funding if costs are incurred for this project. If you do not select this option, the funding is not available if other projects post to this project as an external project.

NOTE: The field is only available for project fundings

NOTE: If further fields are available, they are individual fields. These fields can be used to collect additional data on the funding that could not otherwise be collected in WINPACCS Cloud. Which fields are Included and whether they are mandatory fields is defined in the organisational settings.

Assigned persons

The donor’s contact for this funding can be selected here. You define which persons are available for the donor in the Donor management functional area.

Assigned project fundings

The Table shows all the project fundings assigned to programme funding. Above the table, the total amount of the programme funding is also compared with the total amount of all assigned project fundings.

Double-click on an entry to open the selected project funding.

NOTE: The amounts serve for information only and are not used for calculations in Controlling.

NOTE: This section is only available for programme fundings.

Functions

A description of the available functions can be found in the help for Programme- and Project fundings.