Programmes > Opened programme > Programme chart of accounts

To create a new sub-account, first select the account for which the sub-account is to be created. You can choose from all accounts of the following account classes and groups:

▪Costs / General

▪Income / General

Enter the data of the sub-account and set in which entry systems the account may be posted to.

Then release the programme chart of accounts with the Release () function to all projects of the programme in order to transfer the changes. The status of the programme chart of accounts changes from New or Changed to Released.

General

Enter the number and name of the new sub-account.

Account number

Shows the number of the main account.

Account

Displays the name of the the main account.

Account class

Displays the account class of the main account.

Account group

Displays the account group of the main account.

Sub-account number

Enter a sub-account number.

Sub-account (base language)

Enter the name of the sub-account.

NOTE: Enter the name in all relevant languages. The name in the base language of your organisation is a mandatory field. Depending on the set user language, these translations will be shown in all the fields and reports.

Postable in entry system

Set in which entry systems the account may be posted to.

Settings made for the main account are passed on to all sub-accounts. If entry systems cannot be activated, they are blocked in the account. You can further restrict the postability of sub-accounts, but not extend it.

Project accounting

The account is available for postings of a project in WINPACCS Accounting.

Cashbook

If your organisation uses WINPACCS Cashbook to pre-enter vouchers:

Activate this setting so that the account can be selected in cashbooks of a project in WINPACCS Cashbook. If an account is blocked for posting in project accounting, this setting cannot be activated.

Functions

	Edit	You can edit the postability settings at any time. You can only edit the name of the sub-account if it is not a “0” sub-account.
	Deleting	If a sub-account was created by mistake, it can be deleted as long as it has the release status New . Once a sub-account has been released, you can only block it, but not delete it.
	Undo change	If changes have been made to the sub-account that have not yet been released, you can use this function to undo them. The sub-account is reset to the last released status.
	Blocking	When you block a sub-account, no more postings can be assigned to the account in WINPACCS Accounting and WINPACCS Cashbook . The account is then no longer selectable when posting. Note that you must then release the programme chart of accounts so that the change is applied to all applications. The settings on the section Postable in entry system allow you to make a blocked account available again.